Every year, (typically around November[1]) organisations are required to run an Annual General Meeting, which is a formalized meeting which summarises the happenings of the year for the given organisation.
To run a meeting, the secretary needs to announce it; all members are required at least one week of notice before the meeting happens. We run our meetings at the same time as the Monday Social meets (evenings).
The secretary publishes an agenda, where members are then allowed to put forward motions or discussion topics.
[1] https://legalvision.com.au/guide-to-agms/ - AGMs must be held by a maximum of 5 months from the end of the financial year as in the Corporations Act.
During a meeting, one member is the "minute keeper". The role of the minute keeper is moreorless to summarise and note down the happenings, discussions and results of the meeting such as main discussion points (and who raised it), and the results of votes and motions (and its raisers).
You can see the meeting minutes page for examples of past meeting minutes you can use as a template.
The typical general meeting generally just involves leadership giving any short-term updates, for example new facilities that are coming up for general availability, or incidents/motions raised by other members (such as drama or a new thing that is happening).
An Annual General Meeting is a special meeting (and a requirement by law) which outlines the yearly summary of happenings; an executive summary from all executives in regards to the roles they hold, for example: