According to our policies, our general meetings are always open to the public. However, you need to be a voting member (as per the constitution) to be able to contribute to any decision making. You automatically become one after three consecutive months of membership that has not lapsed.
To participate in a meeting, you simply just need to show up or raise something to be included in the agenda. Meetings are announced at least a week in advance, and are held in the main makerspace.
In the event you are unable to show up, you are permitted to elect a proxy to participate in your behalf (if you're eligible) or request for a volunteer to attempt to allow you to remotely participate (ie. through Discord).
Before a meeting happens, an agenda is published by the secretary (typically at least a week from the date of the meeting). All eligible ("Standard" in our constitution) members are allowed to bring up motions for decision making.
At the meeting happens, it happens in a forum format. As a group, all participants will go through the agenda, noting down decisions made and its rationale.
Typically, a general meeting will cover any recent incidents that require a concensus decision to be made and updates from group leaders; committee and work group facilitators.
When something needs to be done with concesus, we run a vote against all members that are present at the general meeting requiring 50% plus one to enact.
Super-important things require a super-majority, which is at least 75% of members plus one.
Typically organisations (we're one!) are required to run an Annual General Meeting, in which the following are covered: